This is the kind of role where you get to do a little of everything and actually see your impact. If you’re tired of being a tiny cog in a giant machine, this small team of 3 will feel like a breath of fresh air. You’ll work side by side with the owner, learn how a business runs from the inside out, and get hands-on experience in everything from bookkeeping to eCommerce. It’s perfect for someone who’s curious, flexible, and ready to grow, but also values stability, a Monday–Friday schedule, and a team that treats you like family, not a number.
Position – Advanced Office Assistant
Job Location – Augusta, WI (on-site)
Starting Date – Immediate
Employment Term – Direct Hire
Employment Type – Full-Time
Work Hours (Shift) – 8am to 4pm Monday through Friday (likely moving to 9am to 5pm in October or September)
Starting Pay – $18 to $25 per hour
Benefits – PTO: 40 hours PTO and 16 hours personal time after 6 months employment. 6 Paid holidays. No other benefits.
Required Education – High School Diploma or equivalent required, advanced schooling in accounting or bookkeeping preferred
Required Experience – Experience with QuickBooks Desktop required, experience with Microsoft Office Suite also required
This role is responsible for bookkeeping using QuickBooks Desktop, including managing accounts payable, receivable, and monthly reconciliations. The position also supports daily shipping coordination, morning order packing, and general office administration. As the role grows, responsibilities may expand to include website updates, ecommerce support, social media engagement, and customer service.
Responsibilities
- Maintain accurate financial records and perform daily bookkeeping tasks in QuickBooks Desktop
- Process invoices, manage vendor payments, and track customer payments
- Reconcile bank statements and assist with month-end financial close
- Assist with packing and organizing customer orders each morning
- Coordinate shipping logistics, including freight scheduling and distributor order fulfillment
- Support general office organization and administrative needs
- Update internal records and assist with filing and documentation
- Help keep inventory and supply areas organized
- Provide backup support for customer communication, both phone and email
- Participate in ongoing improvement projects or research tasks related to business growth
Qualifications
- Experience with QuickBooks Desktop required including previous bookkeeping or administrative experience
- Experience with Shipping/Receiving processes preferred
- Strong attention to detail and ability to identify errors or inconsistencies
- Confident using Microsoft Office tools (Excel, Word, Outlook)
- Comfortable managing multiple tasks and shifting priorities throughout the day
- Organized, self-motivated, and able to work independently
- Clear written and verbal communication skills
- Willingness to assist in hands-on tasks like order packing and shipping coordination
- Curiosity and initiative to learn new systems, tools, or business processes
- Previous experience in an office, administrative, or customer-facing sales role is a plus but not required
About SEEK Careers/Staffing
You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success®. You’ll find that the process is thorough and that your experience is personalized.
SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.
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